Mohammadia Hospital Attendance System

User Manual & Installation Guide

Version 2.0 | Updated: December 2025

📋 Table of Contents
  1. System Overview
  2. Getting Started
  3. Staff Mobile Setup Guide
  4. Admin Dashboard Guide
  5. Troubleshooting
  6. Contact Information
🏥 System Overview

The Mohammadia Hospital Attendance System is a modern, secure, and efficient solution for tracking staff attendance with the following features:

⚠️ Important: This system requires location services and camera access for attendance marking. Staff must be physically present at the hospital to check in/out.
🚀 Getting Started
System Requirements
  • Smartphone with Android 8.0+ or iOS 12+
  • Google Chrome or Firefox browser
  • Internet connection (WiFi or Mobile Data)
  • Camera access permission
  • Location services enabled
Accessing the System
1
Copy Hospital Link:

Open your browser and enter:

https://mohammadiahospital.cloud

or use the QR code below:

qr code
SCAN QR CODE

Scan to access attendance system

2
Bookmark the Site:

For easy access, bookmark the website:

  • Chrome: Tap ⋮ → "Add to Home screen"
  • Firefox: Tap ⋮ → "Add to Home screen"
  • Safari: Tap Share → "Add to Home Screen"
📱 Staff Mobile Setup Guide
⚠️ IMPORTANT: Complete these setup steps BEFORE your first attendance marking. Failure to properly configure settings may prevent attendance recording.
1
Enable Location Services:

Android:

  • Settings → Location → Turn ON
  • Set Mode to "High Accuracy"
  • Chrome → Permissions → Location → Allow

iPhone:

  • Settings → Privacy → Location Services → ON
  • Safari/Chrome → Location → Allow
  • Settings → Privacy → Camera → Allow
2
Turn OFF Battery Saver:

Android:

  • Settings → Battery → Battery Saver → OFF
  • Settings → Apps → Chrome → Battery → "No restrictions"

iPhone:

  • Settings → Battery → Low Power Mode → OFF
  • Settings → Safari → "Location" → Allow
3
Clear Browser Cache:

Chrome (Android/iOS):

  1. Open Chrome → Tap ⋮ (three dots)
  2. Go to Settings → Privacy and security
  3. Tap "Clear browsing data"
  4. Select: Cached images/files, Cookies
  5. Tap "Clear data"
4
Grant Camera Permissions:

For Chrome/Firefox:

  1. When prompted, click "Allow" for camera access
  2. If blocked: Settings → Apps → Chrome → Permissions → Camera → Allow
  3. Test camera at: https://webcamtests.com
👥 Staff Daily Attendance Process
1
Login Process:
  1. Open https://mohammadiahospital.cloud
  2. Click "Staff Login" button
  3. Allow location access when prompted
  4. Enter your Staff ID and Password
  5. First time? Device will be registered automatically
📝 Note: You can ONLY login from one device. If you change phones, contact admin to reset device registration.
2
Check-In Process:
  1. Click "Check In" button
  2. Allow camera access when prompted
  3. Position your face clearly in frame
  4. Wait for green "✅ Face detected" message
  5. Click "Capture Photo" button
  6. Review photo and click "Submit"
  7. ✅ You'll see "Check-in Successful" message
3
Check-Out Process:
  1. Click "Check Out" button
  2. Follow same photo capture process
  3. System verifies you're still at hospital
  4. ✅ "Check-out Successful" message appears
4
View Your Attendance:
  • Dashboard shows your today's status
  • "Last Check-In/Out" times displayed
  • Total check-ins this month shown
🚫 Common Errors & Solutions:
Error Message Solution
"Location outside hospital radius" Move closer to hospital building, enable high accuracy GPS
"Face not detected" Ensure good lighting, remove sunglasses, look directly at camera
"Device not registered" Contact admin to reset your device registration
"Already checked in today" You can only check-in once per day
👨‍💼 Admin Dashboard Guide
Admin Login
  1. Access https://mohammadiahospital.cloud
  2. Click "Admin Login" (no location check needed)
  3. Enter admin credentials provided by IT
Dashboard Features
Section Functionality
📊 Today's Overview Real-time statistics of check-ins, check-outs, present staff
👥 User Management Add/Edit/Disable users, reset passwords, manage roles
📱 Device Management View registered devices, reset device registration
📷 Photo Gallery View/download all attendance photos by user
📈 Reports Generate Excel/PDF reports by date range or user
🔍 Attendance History View detailed attendance records of any staff member
Adding New Staff
  1. Go to "User Management" section
  2. Click "Add New User"
  3. Fill: Name, Staff ID, Password, Role (select "staff")
  4. Click "Create User"
  5. Share login details with staff member
💡 Tip: Staff ID should be unique and memorable. Example: "DR001", "NURSE202", "ADMIN001"
Generating Reports
  1. Click "Export Statistics" in Quick Actions
  2. Select date range (From - To)
  3. Choose user or "All Users"
  4. Preview data
  5. Click "Export to Excel" or "Export to PDF"
  6. File will download automatically
Device Management

When staff get new phones or have device issues:

  1. Find user in User Management table
  2. Click "📱" device icon next to their name
  3. Click "Reset Device" button
  4. Confirm reset action
  5. Staff can now login from new device
⚠️ Troubleshooting Guide
Emergency Contact: If system is completely down, use manual attendance register and inform IT immediately.
Problem Checklist Solution
Can't access website Internet connection, Browser cache Clear cache, try different browser, check internet
GPS not working Location services, Battery saver, Permissions Enable high accuracy GPS, turn off battery saver
Camera not working Camera permissions, Other apps using camera Grant permissions, close other apps
Login failing Credentials, Device registration Reset password, contact admin for device reset
Photo not uploading Internet speed, File size Use WiFi, ensure good signal
Quick Fix Checklist:
  1. ✅ Restart your phone
  2. ✅ Clear browser cache
  3. ✅ Turn ON location (High Accuracy)
  4. ✅ Turn OFF battery saver
  5. ✅ Allow camera permissions
  6. ✅ Connect to stable WiFi
  7. ✅ Update browser to latest version
📞 Contact & Support

Technical Support Team

📍 Hospital IT Department:

  • Location: Ground Floor
  • 24*7

📱 Emergency Contact:

  • IT Manager: +91 7006508408
  • Email: mnhp80@gmail.com
  • WhatsApp: Send screenshot of error
When Contacting Support

Please provide the following information:

  1. Your Name and Staff ID
  2. Phone model and browser used
  3. Screenshot of the error
  4. Time when error occurred
  5. Steps you tried to fix it
🔒 Security Guidelines
IMPORTANT SECURITY RULES:
  1. Never share your login credentials with anyone
  2. Only use your registered device for attendance
  3. Logout after each attendance session
  4. Report lost/stolen phones immediately
  5. Change password every 90 days
  6. Don't use public WiFi for attendance
Password Policy
  • Minimum 6 characters
  • Include letters and numbers
  • Change every 90 days
  • Don't reuse old passwords
  • Contact admin for password reset

Mohammadia Hospital Attendance System - Version 2.0

Confidential Document - For Internal Use Only

© 2025 Mohammadia Nursing Home. All rights reserved.

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